Executive Assistant - Presidency (Najaf or Basra based)

We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive support to the Group’s president office in liaise the stakeholders management and relationships. The Executive Assistant will play a key role in ensuring the smooth operation of the President's office, managing critical tasks with professionalism, confidentiality, and efficiency. Given the high-level nature of this role, the successful candidate must be adaptable, capable of multitasking, and experienced in handling reserved information.

 

Key Responsibilities:

• Provide high-level administrative support to the President office and executive levels, including managing complex schedules, prioritizing correspondence, and organizing travel arrangements with precision.
• Act as the primary point of contact between the President office and internal/external stakeholders, ensuring seamless communication while maintaining confidentiality.
• Assist with the preparation of reports, presentations, and briefings for the President office, ensuring accuracy and timely delivery.
• Handle confidential information with the utmost discretion, safeguarding documents in compliance with organizational policies and applicable laws.
• Supporting the organization of President’s office business trips, including international travel, and manage all travel logistics, ensuring the schedule runs smoothly and efficiently.
• Serve as an interpreter when necessary, facilitating communication in both English and Arabic in meetings and during travel.
• Organize and coordinate high-level meetings, conferences, and events, including managing logistics, materials, and participants, and ensuring that all details are handled with precision.
• Anticipate needs and proactively manage tasks and projects to ensure seamless operations.
• Monitor and manage deadlines, ensuring that projects and deliverables are completed on time and within scope.

 

Qualifications:

• Bachelor’s degree in Business Administration, Languages, International Relations, or a related field.
• Proven experience as an Executive Assistant or in a similar high-level support role, with experience supporting senior-level executives, preferably in a large or complex organization.
• Exceptional multitasking skills, with the ability to manage and prioritize multiple tasks in a fast-paced, dynamic environment.
• Flexibility and adaptability to changing schedules, priorities, and tasks, including occasional international travel at short notice.
• Fluent in English and Arabic, both written and spoken, is mandatory.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant administrative tools.
• Excellent communication, organizational, and problem-solving skills, with a keen attention to detail.

 

Location:

• Najaf, Iraq
• Basra, Iraq